| The Company: The company is an Italian organization which works closely with Ita...The Company: The company is an Italian organization which works closely with Italian companies in the Chinese Market.
1. Job functions
Provide daily secretarial service to GM and be responsible for general administrative affairs.
2. Requirements
Working efficiency
Professionalism of secretarial job
Proficiency of English and Italian language
Good level of Chinese language
Strong personality
Charismatic
Flexible and outgoing
Based in China for 1,2 years at least
Previous experience as Personal Assistant preferred
Background in Economics, Law preferred
Existing knowledge of Business Economics preferred
3. Duties and Areas of Responsibility
Handling the necessary arrangement for meetings and conferences
Translating correspondence from Chinese,English and Italian Languages whenever required
Answering & handling incoming fax and emails
Answering incoming calls for GM and take necessary follow up action accordingly
Maintaining an effective filing system for GM Office
Arranging domestic and international hotel & flight ticket booking for staff’s business trip and expatriate staff’s home/R&R leaves/visitors
Updating the Monthly Activities Calendar based on the info. collected from all divisional managers
Reviewing all the reimbursement statement, which are sent in for GM’S final approval
Preparing relevant presentation materials for GM
Providing assistance occasionally in implementation of PR activities with local authorities
Providing material for company newsletter
Availability to travel whenever required.
4. Key Results Areas
Provide professional assistance to GM
Prepare documents for meeting
Keep good relation with staff at all level and be a true champion of the company’s Core Values
Ability to work independently
5.Background Information
This position requires contacts with senior executives (internal and external). It requires careful and discreet execution of work. Speed and perfection of work are expected in this job.
6.Problem/Challenges
To be able to cope with increased job demand
To be able to take initiative
To be able to work independently
To maintain confidentiality
To be able to establish and maintain a good and efficient working relations with staff at all level.
We provide:
Competitive package (13 months based salary)
15 days annual holidays + Chinese holidays
Possibility to take part in a exciting and challenging path inside an Italian organization
Good chance to build up your career
Interested parties should forward their CV in English and picture to email.
